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Operating Policy Statement Program

01.0

CLCA

Operating Policy Statement

Policy:  Communications Notification to the Membership

Scope:  To provide written instructions pertaining to the policies and procedures in effect within CLCA as it pertains to Official Notification to the Membership.

Policy Control Number:  CLCA 01.0

Date Approved: 10/12/2002

Effective Date: 12/15/2002

It is the policy of CLCA that the method of notification to the members regarding any policy and procedures changes not outlined or currently published within the CLCA Blue Book shall be the Conashaugh Courier.

Any rule or policy statement approved by the Board of Directors shall go into effect when the minutes of the Board meeting containing the rule or OPS change are approved.  After approval of the minutes containing the rule or OPS, the rule or policy shall be enforceable  fifteen (15) days after the postmark date of the file copy of the Conashaugh Courier publishing the rule or OPS and maintained in the CLCA office.  A copy of the Conashaugh Courier shall be mailed to CLCA office for the effective date requirement.

For the purpose of updating the Blue Book, the Conashaugh Courier shall serve as notification of a page change or approved addition to the current Blue Book.  The procedure outlined above shall be used to provide the membership notification of any approved change to the Blue Book.                                                                                                                           

                       John J. Crerand

                                                                  John J. Crerand, President of the Board     

 

02.0  

CLCA

Operating Policy Statement

Policy:  Communications by an Employee.

Scope:  To provide written instructions pertaining to the policies and procedures in effect within CLCA as it pertains to communications from an employee upon request by a member.

Policy Control Number:  CLCA 02 .0

Date Approved: 10/12/2002

Effective Date:  12/15/2002

Employees are not authorized to make, change or modify rules or policy approved by the Board of Directors.

Employees of CLCA are authorized to provide their best understanding as the rule or procedure applies to a valid question asked of an employee by a member.

If the member does not agree or disputed that explanation by the employee, THE ONLY RECOURSE FOR THE MEMBER IS TO ADDRESS THE CONCERN OR QUESTION DIRECTLY TO THE BOARD OF DIRECTORS THROUGH THE PRESIDENT.

A locked mail box is available in the CLCA office for the convenience of members or the members may send a letter to:            CLCA President 4020 Conashaugh Lakes  Milford, PA 18337             

 

                                                              John J. Crerand

                                                                                             John J. Crerand, President of the Board      

 

 

03.0

CLCA

Operating Policy Statements

Scope:  To provide written instructions pertaining to the policies and procedures in effect within CLCA for the collection of membership dues and define CLCA collection policy and procedures.

Policy: Dues collection and collection policy

Policy Control Number: CLCA 03.0

Date Approved:  10/12/2002

Effective Date:  12/15/2002

The annual billing for the October 1 through September 30 fiscal year is to be mailed within the first fifteen (15) days from October first of each fiscal year.  Monthly interest will be posted automatically to unpaid accounts on the 28th of each month thereafter beginning each December.

The interest rate is one-and-one-half percent (1-1/2%) per month and a separate administrative fee of one percent (1%) per month will be added to the accounts on the entire outstanding balance of each unpaid account.

Sixty (60) days after the billing date, a notice of delinquency will be mailed

to property owners whose accounts are unpaid and who are not enrolled in an approved CLCA payment plan.  This shall include the amount of the delinquent payment, applicable interest, administrative fees, and the total amount of the unpaid balance.

Sixty (60) days after December 1st of each calendar year, a delinquency notice will be mailed to inform the property owner that if the account is not paid immediately, the Association (CLCA) will submit the account to a collection agency and/or begin legal proceedings.

Page 2  CLCA OPS 03.0

Ninety  (90) days after December 1st of each calendar year, the past due account will be presented to the local Magistrate for judgment.  This and the aforementioned delinquency actions do not apply to any account for which an Association (CLCA) approved payment plan has been established. In the event special payment provisions are granted by the Association (CLCA), the finance charges (interest and administration fees) shall accrue on the declining balance. 

A decision by CLCA Board of Directors, approving Sheriff sales proceedings shall be initiated by its designated representative on all properties with outstanding account balances that have not been paid in two (2) years.

                                                                                              John J. Crerand

                                                                                              John J. Crerand, President of the Board                                        

04.0 

CLCA

Operating Policy Statements

 

Policy: CLCA  Charges and Fees 2002 - 2003

 Scope:  To provide written instructions pertaining to the Fees and Charges in effect within CLCA.

 Policy Control Number:04.0

Date Approved:  10/12/2002

Effective Date:  12/15/2002

 DUES.   HOMES- $756.13   LOTS- $646.88  C-LOTS- $438.04

CAPITAL IMPROVEMENT FEE (FORMER TRANSFER FEE )

                  HOUSE  $741.30     LOT   $317.10

RESALE PACKET - $50.00 WE HAVE 10 DAYS TO PREPARE

RETURNED CHECKS $10.00 FIRST TIME- $20.00 SECOND TIME

REALTOR GATE CARD - $10.00 ACCESS FORM MUST BE FILLED OUT

REPLACE LOST GATE CARD- $10.00

     *MEMBERS ARE ALLOWED ONE GATE CARD PER VEHICLE, REGISTERED TO      

       HOUSEHOLD.

ASSOCIATE GATE CARD $25.00( Max 2, DOES NOT LIVE IN HOUSEHOLD)

* We will make a  copy of registration, insurance and the gate card numbered side and attach to the Access card form

REC. BUILDING RENTAL -  $50.00 FEE REFUNDABLE AFTER INSPECTION

-         SENDING & RECEIVING FAXES - $1.00 A PAGE

-         COPIES - $.25 A COPY

POOL BADGE FEES

TEMPORARY BADGES- $3.00 daily-$7.00 weekly

Max 2 ANNUAL GUEST BADGES-$15.00 each good for one year

·        Every household is entitled to 2 guest badges at no cost

 BOARD TAPE RENTAL - $20.00 (REFUNDABLE UPON RETURN)

Mailing List - $25.00  (15 days to prepare)

                          John J. Crerand

                                                                John J. Crerand, President of the Board